Useful Information for New Families
The school organises some extra curriculum clubs for the children, and others are organised independently by external companies who hire the school premises to provide clubs.
Clubs operated independently using the school premises are as follows:
- Mini Tennis 07748 777080
- Street Dance 07815 666 748 /email@example.com
- Drama www.hertsdrama.co.uk / 01442 737030 firstname.lastname@example.org.
Please contact the organisers of these individual clubs for any queries associated with these independent clubs. The club leaders organise allocation of places at these clubs. Spaces are not allocated by the school. It is important for parents to ensure that they provide contact details, medical and allergy information to organisers of clubs operated independently in school.
The school organises:
- Multi Sports
- Tag Rugby
Please contact Mrs Garretty in the School Office for any queries associated with these clubs organised by the school.
If your child needs a snack to eat during their club, please remember to send it in. Unfortunately, the school is unable to provide these!
Most forms that you will need are available to pick up from the reception foyer. Please return any forms in a sealed envelope, marked with your child’s name and class, and place them in the school or FOWI drop box.
Please use School Gateway to make all payments to school; we are now a cash free school and clubs etc. should be paid for online. You can register easily from the link on the front page of our website or at https://login.schoolgateway.com/0/auth/login. Nursery extra time charges and meal charges will be available for you to pay on School Gateway. Log on to School Gateway to make appropriate payments.
The children should be in school and lined up on the playground, ready to go into class, when the teachers collect them at 8.50am. If you are late and the classroom door is closed, you will need to bring your child to the office to sign them in and indicate their lunch choice. Nursery children can be taken straight to the Nursery; they do not need to be signed in at the office first.
SCHOOL PICK UP:
If somebody different will be picking your child up at the end of the day, please let the class teacher know at the beginning of the day when you drop your child at school, or send an email on the previous day. If we are not aware that your child is going home with somebody else, we may not be able to release them. The person picking up your child should ideally be aged over 16; however siblings aged 14 or over can collect children with prior written consent. In an emergency situation you can phone the School Office who will be able to get a message to the class at short notice. However, please note that it would be helpful if for play dates etc., you inform teachers as opposed to phoning the office at the end of the day.
COLLECTION DURING THE SCHOOL DAY
If your child is leaving school early during the day for a medical appointment etc., they must be collected from the school office and you will be asked to sign them out.
Keeping the children safe is our highest priority. If you come into school during the school day, please sign in at the school office. All visitors to school will be asked to wear a lanyard and will be asked to hand in mobile phones while in school. The children use the outside areas until the end of the day, so please do not come onto the playground to collect them until 3.05 pm.
Please label everything in school, including water bottles, forest school clothes, wellington boots, coats and gloves! This enables us to return everything to their owners promptly. We would love to be able to have a year of no unclaimed or unnamed lost property!
The class email addresses can be used to contact teachers directly about any issues in school that you would like to discuss. The emails go directly to the teacher and nobody else will see them. The teachers do check emails regularly, however please be aware that if you send an email during the school day, it may not be looked at until later in the evening, as the teachers will be in class. The teachers send a weekly email home updating you about what is happening in the class each week. If you do not receive the weekly emails, contact Mrs Churchill at email@example.com who will be able to chase them up for you.
All parents are invited to their child’s class assemblies; dates are advertised on the school calendar https://www.wheatfieldsinfants.herts.sch.uk/diary/grid/2019/09/
Assemblies start at 9.00am and last approximately 20/30 minutes. Parents of children in Year 1 and Year 2 are invited to visit the classrooms for 10 minutes at the end of their child;s assembly. The Reception children are often sad to say goodbye to their parents if they visit the classroom in the morning, and therefore, Reception parents are invited to visit the classrooms 10 minutes before pick up time on the day of their child’s assembly.
Music will be played as the children come into assembly, please take this as a cue to stop chatting as the assembly is about to start, and it helps the children to remember that they shouldn’t be talking at this time!
When the children have their birthdays, they often buy a new class book instead of bringing in sweets. This is a gift for the class and the books have special birthday book plates inserted into them. This is entirely voluntarily, there is no compulsion to participate. However, we would like to remind parents that no sweets or small toys etc. should be sent in on birthdays. This is a decision made by the children themselves and was discussed by The School Council.
Can we also remind you that the children should not be bringing toys into school at any time?
Please remember to let us know about any medical information concerning your child that may need updating, and send in any inhalers etc. that your child may need in school. Appropriate medical forms can be collected from the School Office Foyer.
If your child has any food allergies, we ask that you complete an allergen form for the school catering company and provide a copy of your child’s written medical evidence from a GP, paediatric consultant and/or paediatric dietitian, which must confirm details of the diagnosis and the required diet. A special medical diet will then be prepared for your child. If you have informed us that your child has an allergy but you have not completed the medical diet application form, we will only be able to supply a baked potato for them as a school lunch. Forms are attached with the Newsletter.
Diets required for religious, or cultural reasons will be managed by the school kitchen at a local level with Miss Coulson. If your child has dietary preferences, please look at the school menu with your child to choose their daily preferred option.
A reminder that all dates of events in school and club dates can be found on our school calendar on the website at https://www.wheatfieldsinfants.herts.sch.uk/diary/grid/2019/09/ We also try and post important reminders on our Facebook page.
SCHOOL CAR PARK:
To ensure the safety of children, parents, and staff, the school car park is for staff use only and parents are not permitted to drive into the car park until after 4.30pm. Parents who are dropping children at Treetops in the morning should park outside of the school premises. Please can you also make grandparents aware of this!
Can we also remind parents to use the pedestrian footpaths and not to walk through the middle of the car park. When cars are reversing in the car park, it can be very difficult for drivers to see small children walking in the middle of the car park. To prevent any accidents, please keep your child close to you at all times and use the paths and zebra crossing. If you come into school during the day when the Downes Road pedestrian gate is locked, please use the pedestrian path that can be accessed via the Junior School entrance and walk along the path in front of the Junior School that leads to the zebra crossing. If you then need to go to Nursery, please walk along the path in front of the school kitchen behind the steel fence. Please also ensure that your children stay close to you.
The children are very welcome to bring scooters into school which can be left in our scooter racks next to the school kitchen. We recommend that you secure them with a bike lock. Please do not leave them outside the classrooms as the children are tempted to use them during the school day! To keep everybody safe, we ask that the children walk with their scooters and do not ride them on the school site. This also applies to siblings.
The children should not use the climbing frames or any other playground apparatus at the beginning or end of the school day. Again, this also applies to siblings.
We are aware that some parents set up group chats for classes or year groups on WhatsApp or Facebook and also use other forums such as Mumsnet. We understand that these can be useful for some parents, however, please do not post any inaccurate or defamatory statements about children or the school on social media platforms. If you are unhappy about anything, please contact us and we can help to put it right. We only know there is a problem if you let us know!
Bookings should be made via the School Gateway where you will be able to book in advance. Bookings can be made up until midnight on the previous day. In exceptional circumstances, it may be possible to book on the day. To do this please contact Mrs Acres on: firstname.lastname@example.org.
If you use childcare vouchers, please contact Mrs Acres, in advance of booking, with the value of your vouchers and she will add credit to your School Gateway Account. Payments will be credited to Breakfast and/or Afterschool Club, according to your requirements. This will allow you to book the sessions you need.